New Hire Orientation

New employees and employees who have changed to a benefit eligible status must attend an orientation session with the human resources Division within five calendar days from the effective date of employment or the date of change. International employees (non-resident aliens) must attend an Orientation Session with the International Student and Scholar Programs (ISSP).

Attending orientation in a timely manner is important because employees not enrolled in benefits within 31 days may be required to wait until an open enrollment period to enroll. Since employees pay a portion of their insurance premiums from the date of coverage, untimely participation in orientation could also result in payment of back premiums which could adversely impact an employee's paycheck.

Eligibility

New employees and current employees who have changed to a benefit eligible status must attend an Orientation Session with Human Resources within five calendar days from the date of employment or change.

Employees eligible for benefits include:

Regular employees who are employed to work at least 20 hours per week, and
Temporary full-time employees who are employed to work for a period of at least six consecutive months.

Scheduling Orientation

Once an employee accepts a position eligible for benefits, the department, designee or hiring official must contact one of the following departments with notification of the hire date to schedule the employee for orientation:

Employment Department - if the employee was hired through open recruitment or if the employee works six months in a temporary, full-time status.
Compensation Department - if the employee was hired by administrative decision.
ISSP - if the employee is an International (non-resident alien) Employee.
If the employee is a faculty member, the department representative must register the employee for orientation by logging on to the Hiring Officials' Orientation Registration Site.

Prior to the Orientation Session, a confirmation letter and benefits information is mailed to each employee.

All appropriate new hire paperwork must be submitted to Employment ten days prior to the new employee's hire date. The Human Resources representative or hiring official is responsible for ensuring that employees attend the scheduled orientation session.

General List of Topics During Orientation

Policies, services and facilities
Safety plans and programs, including the Blood Borne Pathogen Exposure Control Plan, Hazard Communication Policy and Program and Chemical Hygiene Plan
Benefit programs such as Health, Dental, Life Insurance and more
Parking, Alternative Transportation, Recreation Facilities, Emory Card

Items the Non-Resident Alien Should Bring

Employee's Social Security Number
Names, Birth Dates and Social Security Numbers of all dependents to be insured
Existing TIAA-CREF Contact Number if an account already exists

Contact Information

Emory University
Human Resources (404) 727-7611

Administrative Decisions
Compensation (404) 727-7617

Emory Healthcare
EHC Human Resources (404) 686-7100

ISSP
(404) 727-3300

Emory University Human Resources

Hours of Operation: Monday through Friday from 8:00 a.m. to 5:00 p.m.
1599 Clifton Road, NE
Atlanta, GA 30322
(404) 727-7611

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